Family Participation

Ongoing Volunteer Opportunities:

Volunteer opportunities are posted in our weekly newsletters but are not in every newsletter as these opportunities are posted as needed. Please see our current newsletter for volunteer opportunities.

Family Requirements: (more information in our parent/student handbook [in revision])

As we are bound together in our faith, the Holy Rosary School community abides by a Participation policy as an avenue for school involvement on a daily basis. We see this policy as an opportunity for community building and support of each other as parents, teachers, staff, and students. As we join in working together for the benefit of our school community, we serve the most important faction of our school, which is our children, and we participate for the love of our children. Please contact the school office if you have any questions or suggestions regarding your participation in the program. A notice of your current status will be sent to you during and after the school year.

Holy Rosary School relies heavily on volunteers and their commitments in order for the school to ensure successful operation and the best possible education for each and every student. Each school year parents are asked to help the school out by donating 35 hours of their time. We also ask every family to help the school out with SCRIP earnings. Family are required to earn $150 profit each school year. These are mandatory requirements for each family.

Because Holy Rosary School and community rely so heavily on the SCRIP and volunteer contribution of each and every individual family, hours and SCRIP are non transferable between families. We rely on our volunteers each school year and would not be able to function without them; therefore volunteer hours and SCRIP can not be transferred from school year to school year. The SCRIP and volunteer year starts in May 1, 2008, through April 30, 2009.

Volunteer opportunities and needs are posted throughout the school periodically. Information is kept in the school office, sent home via school newsletters, and is also given out at Parent Club meetings. An opportunity does not need to be posted in order to volunteer. Many times staff, faculty, room parents and other volunteers need help. If you're looking to volunteer, just ask.

Volunteer Policies: (at a glance)

This is an abbreviated version. Please review our parent/student handbook for more details.

• A minimum of 35 hours of parent participation are required, regardless of the number of children, each school year.
• All participation hours must be completed prior to April 30th. Hours put in after April 30th will apply to the following school year unless volunteers have prior approval from the Principal.
• Hours may not be transferred from year to year and can not be prorated.
• The minimum age limit for volunteers is 18. Hours do not count if volunteer is under age.
• If participation hours are not completed by April 30th then a fee is charged. Please refer to your financial contract for fees.
• All volunteers and visitors must sign in and out at the front office when coming onto campus. Visitors and volunteers must make prior arrangements with the office, teacher, or appropriate staff member when coming on to campus to volunteer.
• Deliveries for students are to be dropped off in the school office. Please keep deliveries to a minimum. Walking directly to a classroom is not permitted.
• Walking into a classrrom unannounced during class time, without checking in with the office first is not permitted.
• All volunteers must log their hours on PIP forms in the office. It is the responsibility of each volunteer to log their hours. If hours are not recorded by the end of year deadline, your family does not get credit for them. As a courtesy, we ask that volunteers not wait until April to log all of their hours. Reports of hours recorded and scrip go out each quarter.
• All contracts or agreements must be signed by the principal. Any contract or agreement entered into by any other entity, including school volunteers, will not be honored by the school.
• Purchases may not be made for Holy Rosary School without prior, written authorization from the principal. A member of the school staff has the responsibility for making all school purchases. Any exception to this policy will be dealt with on a case by case basis. This includes purchases for school fundraisers. Volunteers will not be reimbursed for money spent if it has not been approved prior to spending. Volunteers have two weeks to submit any approved check requests. We can not gaurantee reimbursement for delayed check requests.
• Money collected for HRS is not to be removed from HRS property. Money collected for class events (such as parties or field trips) is to be collected by the school office and/or teacher. Money collected for school functions and events is to be collected by the pre-designated treasurer or volunteer for the event and is not be be taken off of HRS property. Money collected from the various sales - individual raffle tickets, dinner tickets, magazine sales, or other fundraisers must be turned into the office as quickly as possible. Volunteers will not be reimbursed for money spent if initial money collection does not go through the HRS office.

Privacy Policy:

Holy Rosary School faculty, staff, and volunteers can not release information about a student or family without prior consent of the family. As a volunteer, if you have access to contact information, please DO NOT share it with others (including other volunteers) unless you have been given prior permission via the school directory, school office, or personal contact with the family.The personal and contact information of our students and families is to be kept strictly confidential.